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Top 10 Apps for Time Blocking to Keep You Highly Productive

Are you tired of being unproductive during your workday?

We have a solution.

Apps for time blocking are based on the idea that you can divide your time in blocks, take breaks in between, and remain productive during the “working” block.

If you thought about Pomodoro technique, you’re right. However, these apps for time blocking can do even more. Keep reading to see what.

How to Use Apps for Time Blocking?

Apps for time blocking are incredibly easy to use. All you should do is download them on your mobile phone or desktop device, create an account, and check out the interface. Set up how you want your time to be divided, include reminders, to-do lists, and leave the app running.

Dividing time in sections can drastically reduce your work burnout as well which will increase your productivity and help you leave work in a slightly better mood.

1. Fantastical

A time blocking solution app that can be utilized for work as well as personal tasks. Fantastical is a calendar app that allows you to add events, tasks with due dates, and see details for location events.

For a better viewing experience, you can view it in full-screen mode and you can even view all your tasks in a list. It has weather forecasting features, supported by AccuWeather. Fantastical is best for advanced time blocking with granular options.

Available for: Apple devices

Pricing: the free version is available with limited features. The premium plan is $4.99/month for an Individual account. The Family plan is $7.99/family for 5 users per month. Fantastical offers a free 14-day trial.

2. Todoist

A perfect to-do app task manager, if you like to keep things simple. Todoist is an easy-to-navigate tool, tasks can be added instantly, along with dates, filters, labels, selections, subtasks.

You can also prioritize tasks, utilize personalization features, etc. Set weekly goals by creating categories for each task. Then, open a calendar to create time blocks for tasks that reflect your category. It’s really easy to track your progress and productivity using Todoist.

Available for: web, desktop, Android, iOS, various browser extensions, email plugins, Apple Watch, and Wear OS.

Pricing: Pricing starts at $4/month. Premium and Business plans are free for 30 days. You can also try the free version.

3. Plan

Plan is a straightforward tool and a time-blocking calendar app. It can be used with a team or even solo for quickly organizing each task with clear time blocks. The dashboard has two views—list view and calendar view.

Just put all your tasks in a given list, then create time blocks for all of them using the drag-and-drop feature. In includes features such as task recurring, setting priority, assigning team members, moving tasks between lists, sorting them by priority, estimated complexity, date, schedule status.

You can even comment, discuss, ask questions and sync the task to your Google Calendar. Plan is one of the best apps for time blocking and organizing the work of the team members.

Available for: web, mobile (iOS), and Mac App.

Pricing: Pricing starts at $5/month. A free version is available.

4. TimeBloc

TimeBloc is one of the simplest apps for time blocking and is committed especially to it. The app has 4 elements:

  1. Timelines:

Your day can be easily blocked into numerous events by types of tasks, hours, and minutes. The drag-and-drop feature allows you to quickly arrange time blocks. The blocks can be distinguished by icons and colors.

  • Routines:

This feature is commonly used for repetitive tasks.

  • Calendar integration:

Use it for adding events from your desired calendar app.

  • Statistics:

Easy visualization of the growth you’re making.

Create your customized schedule for the whole week in just a few clicks!

Available for: mobile devices (Android, iOS)

Pricing: Free 7-day trial. TimeBloc Premium is $19.99.

digital detox

5. Google Calendar

Google Calendar, one of the most popular calendar time blocking apps. It has great flexibility to time block your schedule and improve your productivity. You can view your time blocked in a day, week, month, and even a year.

Using Google Calendar you can:

  • Create reminders and customize the calendar.
  • Access notes from Google Keeps and Tasks.
  • Schedule events and getting details of guests, rooms, location, adding event description, attachments, video conferencing, and much more.
  • Share a calendar with other people and subscribing to theirs.

Google Calendar is one of the best customizable apps for time blocking. You can even add events from Gmail automatically, assign tasks, and more.

Available for: web, Android, and iOS.

Pricing: Free. You need to pay for additional space, however.

6. Weekly

Weekly is a minimalistic task management app for time blocking that combines your Office 365 calendar with a flexible task. It has 3 views: task view, day, and week.

You can add a due date, description, color, importance, category, the time needed to get it done, and more to every task. Marking tasks as done, adjusting, and rescheduling your projects can be completed rapidly.

Pricing: free

7. Sling

A simple employee scheduling app for blocking time for employees’ shifts with distinct colors. This is one of those time blocking apps for team management as well.

Sling offers the following features:

  • Newsfeed & messaging
  • Simple task management
  • Attendance management with time clock
  • Labor costs management
  • Monthly, weekly and daily reports

Sling integrates only with Shopify, Square, Gusto, and Harbortouch

Available for: web, Android, and iOS

Pricing: Free version is available. Pricing for plans starts at $2/month per user.

8. TickTick

A perfect app for time blocking where you can collect unplanned tasks, random thoughts, ideas, set priorities, and much more. TickTick is a simple productivity tool for a to-do list, checklist, and task manager. Plan meetings, vital tasks, laundry, meals – pretty much do anything you wish.

TickTick lets you see all your tasks in the time blocks in the calendar view—daily, weekly, or monthly. You can also subscribe to other calendar apps in TickTick to collaborate with other people.

Available for: web, Windows, macOS, all Apple devices, as Chrome and Firefox extension, Outlook and Gmail add-on.

Pricing: TickTick is a free app. The Annual plan is $27.99 (less than $2.4/month) and gives you more flexibility.

9. Clockwise

Clockwise inspires you to maximize focus and deep working hours by using a smart calendar assistant. By using the autopilot feature, it will enable the apps to optimize your schedule automatically. You can rearrange your meetings too.

Clockwise is one of truly smart apps for time blocking. It will alter your tasks on your calendar if the meeting is at the same time. It will help you operate most of your time by working for you.

Pricing: Free

Available: Chrome extension

10. Clockify

One of the best apps for time blocking for deep working hours. Simply log into your tasks, activities, notes, meetings, etc. You can even start a timer to track the amount of time you spend working.

Using Clockify you can categorize blocks by their type and tasks, compare between the estimated time needed for finishing the task and the actual time that was consumed for completion, visual charts showcasing money and time usage, and an invitation to the team for working on the app alongside you. Tracking project progress with the team in real-time is also available.

Available: Chrome, firefox, edge, mac, windows, Linux, Android, and iOS.

Pricing: Free


Apps for time blocking are handy to use regardless of your workplace. You can install them on various devices, and many are free to get.

What’s even better – you can use these apps for time blocking if you have a hard time organizing your private life as well. Which one will you select?

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